Administration Assistant (Part-Time) - Beckenham

Administration Assistant

Beckenham, BR3

20 Hours Part-Time

£28,000 - £32,000 per annum (pro rata)

(This role will be with our associated company Eclipse)

OVERVIEW

Eclipse Presentations is an industry leader in live event production, where we craft unforgettable experiences for clients through our cutting-edge audio-visual and scenic solutions. Our dedicated team of professionals brings exceptional events to life in all scales and formats. We're currently on the hunt for an organised, detail-oriented Administrative Assistant to join our team and ensure the smooth execution of events through efficient management of Scenic operational requirements.

At Eclipse, we pride ourselves on the quality of our work and that comes from the quality of our people; our expectations are high and in return we provide excellent support and career progression opportunities. If you are hungry for your next challenge and to contribute to the success of a strong and dynamic organisation, we want to hear from you!

PURPOSE OF THE ROLE

The role of the Administrative Assistant is to support the scenic workshop team by coordinating administrative tasks, managing documentation, and assisting with scheduling, purchasing, and communication across departments.

MAIN DUTIES & RESPONSIBILITIES

As our Administrative Assistant, you will:

  • Create and amend PO`s, and booking out of materials, crew and
  • Liaising with carpenters for event briefs and
  • Book transportation for Scenic team members to site as
  • Answer phones, handle enquiries, and delegate to the appropriate team member as
  • Assist with supplier relationships with attention to budget and time sensitive
  • Communicating with Project Managers to ensure Scenic pullsheets are sent on
  • Help keep H&S files / reports up to
  • Help keep stock Inventory
  • General everyday office work and assisting in

Our Commitment to Diversity:

We are an Equal Opportunities Employer and are committed to tackling systemic inequalities by being proactive in creating opportunities for people from under-represented groups. With this in mind, we welcome applications from all ethnic backgrounds, religions, gender identifications and sexual orientations, and from anyone who considers themselves to have a disability.

Why Join Us:

At Eclipse, we are committed to fostering a diverse and dynamic work environment where personal and professional growth is encouraged. You'll play an important role in our events’ preparation and delivery, helping us maintain our leading position in the live events industry. Ready to drive your career forward in the thrilling world of live events? Apply for our Administrative Assistant role today!

 

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