Bookkeeper/Administration

Job Overview

We are seeking a proactive and detail-oriented Bookkeeper/Administrator to join our team in Greenbank. This vital role combines financial management with administrative support, ensuring smooth daily operations and accurate record-keeping. You will be responsible for maintaining financial records, processing transactions, and providing essential administrative assistance to keep our business running efficiently.

Duties

Purchase Ledger

  • Process supplier invoices accurately into Xero.
  • Match purchase invoices to purchase orders where applicable.
  • Reconcile supplier statements and resolve supplier account queries.
  • Prepare supplier payment runs.
  • Process proforma payments and reconcile associated invoices.
  • Maintain accurate supplier records.
Sales Ledger
  • Raise minor works sales invoices.
  • Monitor customer accounts and chase outstanding payments where required.
  • Reconcile customer accounts.
Bank & Cash
  • Daily bank reconciliations.
  • Allocate receipts and payments.
  • Reconcile company credit card transactions.
  • Monitor company cash flow.
CIS & Construction Accounting
  • Process subcontractor invoices.
  • Verify CIS deductions.
  • Prepare & submit CIS returns.
  • Reconcile CIS deductions received from customers.
  • Process reverse charge VAT transactions.
Payroll
  • Process weekly
  • Calculate SSP, holiday pay and statutory payments.
  • Submit RTI to HMRC.
  • Prepare P32 reconciliations.
  • Process pension contributions.
  • Issue payslips.
  • Submit monthly EPS
VAT
  • Maintain VAT records.
  • Review VAT coding.
  • Prepare VAT returns monthly & quarterly.
  • Ensure reverse charge VAT is correctly applied.
Month End
  • Complete bank reconciliations.
  • Reconcile purchase ledger.
  • Reconcile sales ledger.
  • Review aged debtors and creditors.
  • Prepare month-end information for management.
  • Assist with journals and account reconciliations.
Administration
  • Respond to supplier and customer queries.
  • Maintain electronic accounting records.
  • Liaise with accountants where required.
  • Support directors with financial information.
  • Provide general finance administration.
Additional Responsibilities
  • Assist with purchasing and supplier liaison.
  • Support operational staff with financial queries.
  • Resolve accounting discrepancies.
  • Maintain accurate financial records.
  • Identify and resolve bookkeeping issues as they arise.
  • Provide ad hoc financial support to the business.
Skills
  • Proficiency in accounting software including Sage & Xero
  • Strong understanding of accounts payable processes and financial record-keeping
  • Excellent organisational skills with keen attention to detail
  • Ability to multitask efficiently in a fast-paced environment
  • Effective communication skills for liaising with supply chain, clients, and team members
  • Good knowledge of bookkeeping principles and accounting practices
  • Reliable problem-solving skills and a proactive approach to work
  • Flexible working hours are available & hybrid remote/office working is also acceptable
Smokers need not apply Pay: £18.00-£20.00 per hour

Benefits

  • Casual dress
  • Flexitime
  • Free parking
  • On-site parking
  • Work from home
Work Location: Hybrid remote in Northwich West CW8 4AL
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