Receptionist (Fixed-term, Variable Hours)
Are you a people-focused and organised professional looking to work in a welcoming environment?
We are looking for three Receptionists to join our friendly Facilities Management (FM) team at the University of Oxford, delivering a high-quality reception and administrative service across our world-class buildings.
Reception Services is your pathway to a dynamic and professional front-of-house career across twelve prestigious University of Oxford buildings in the city centre. From the historic Oxford Martin School to cutting-edge developments like the Schwarzman Centre and the Life and Mind Building, our receptions are as diverse as they are distinguished.
Location: Various locations (Oxford City Centre)
Salary: Grade 3: £27,534 - £28,437 per annum (pro rata)
Contract: Variable Hours, FTC until 31 December 2026
About Us
Spanning the historic streets of the “city of dreaming spires”, the University of Oxford has been ranked the world’s leading university for ten consecutive years. A place where centuries of tradition meet world-changing innovation, we offer you the chance to shape the future while working in an inspiring environment that promotes excellence. Here, you’ll contribute to an organisation which delivers ground-breaking research that tackles global challenges - from advancing sustainability to pioneering healthcare solutions - and join a diverse, inclusive community that champions your wellbeing, development, and aspirations.Apply now to become part of our extraordinary legacy.
What We Offer
Working at the University of Oxford offers several exclusive benefits, such as:- 38 days of annual leave (inclusive of public holidays) to support your wellbeing, with the option to purchase up to 10 extra days and additional leave after long service.
- One of the most generous family leave schemes in UK higher education, offering up to 26 weeks of full-pay maternity and adoption leave, plus 12 weeks of full-pay paternity/partner leave.
- An excellent contributory pension scheme.
- Affordable and sustainable commuting options, including a cycle loan scheme, discounted bus travel, and season ticket loans.
- Access to a vibrant community through our social, cultural, and sports clubs.
This is a varied and fast-paced role where no two days look exactly the same and require the successful candidate to be comfortable with continual change. You might be welcoming guests, coordinating room bookings, issuing access cards, managing mail and deliveries, or assisting with small administrative tasks. You will also contribute to maintaining a safe and secure environment and may be required to train as a first aider or fire marshal.
As a valued member of our team, you will have the opportunity to work in different locations, bringing variety to your day and allowing you to connect with people from across the University. You will help deliver a seamless, polished service that reflects Oxford’s world‑class reputation, all while being part of a supportive community committed to excellence.
Please note that this role is fully on‑site, with no remote working options.
About You
See the full list in the Job Description- A good understanding of standard administrative procedures, evidenced by work experience at a similar level.
- The person appointed must enjoy working with people and have a competent, professional manner in dealing with customers, both face-to-face and by telephone and e-mail as appropriate.
- Ability to use standard computer programs (Outlook, Word, Excel)
- To demonstrate good communication skills (both oral and written)
- To possess inter-personal skills needed to relate to a wide range of people, particularly when responding to requests and enquiries.
- Adaptable and willing to learn
- A covering letter/supporting statement
- Your CV
- The details of two referees
