Company Secretarial Assistant - 3726

Our client, an international engineering, development and management consultancy seeks a candidate with some previous company secretarial experience to join the small company secretarial team to help support their day-to-day activities. The company secretarial team of 5 professionals is part of the wider legal team, based in East Croydon. This full time permanent role can be offered on a hybrid basis, 2 days a week in the office, 3 from home.

This role involves supporting the varied workload of a busy Company Secretariat which provides advice and support to stakeholders in a large international group of companies. This position requires a company secretarial professional with strong communication skills.

Duties

  • Document Execution Process – the handling of the daily workload of incoming contracts, deeds, licences, leases, sub-consultancy agreements etc. and processing them for execution by the directors.
  • Filing of executed Board Minutes, Resolutions, Bank Mandates etc. in Minute Books.
  • Filing of executed PoAs and other legal documents in SharePoint digital folders.
  • Processing of legal documents to be notarised, consularised and apostilled.
  • Processing of purchase orders and invoices.
  • Creation of Structure Charts.
  • Ad-hoc core company secretarial duties, under supervision, e.g. annual compliance work, confirmation statements, drafting of board minutes and shareholder resolutions etc.
  • Assisting with the filing of statutory changes, local appointments, changes to corporate structure of international subsidiaries, branches and similar.
  • Preparation of powers of attorney based on standard in-house templates and the updating of non-standard powers of attorney, which have been prepared externally.
  • Updating the Diligent Database and SharePoint filing system to record statutory changes.
  • Provision of KYC/DD/AML documentation as may be requested.
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