Executive PA
Description
We are looking for a dedicated Executive Personal Assistant to provide high-quality support to our senior leadership within DAC Beachcroft CSG.
If you are currently working in a Personal Assistant or Executive Assistant role and are looking to further progress your career, then this could be the perfect opportunity for you.
This role offers remote working; however, attendance at a core office will be required during the probationary period and for team training days. As such, the successful candidate will need to be located within a reasonable commuting distance of either our Birmingham or Newport office.
What you will do?
Provide dedicated support to individuals at a senior level. Key responsibilities include:
- Providing a full personal organisational service to key individuals alongside ad-hoc requests from other Senior Management as required.
- Managing complex and busy diaries for key individuals.
- Managing and booking travel arrangements, including international travel where appropriate.
- Monitoring urgent emails/inboxes and management of the same.
- Screening telephone calls and emails and handling where appropriate.
- Managing and booking client meetings and events, ensuring the individual is well-prepared e.g. ensuring meeting documentation, itinerary/timetable etc. is prepared.
- Producing documents, briefing papers, reports and presentations (using PowerPoint where appropriate) alongside some digital dictation (where applicable).
- Assisting with ad-hoc business development and communications activities to include but not limited to producing branded presentations and team sheets in PowerPoint, mail merges in Word, spreadsheets in Excel, client contact reports, printing and collating delegate packs and possible meeting and greeting of delegates.
- An understanding of financial administration e.g. understand financial cycle of bills appropriate to external client, to keep accurate financial data when using the case management system and maintain bills in a logical and organised manner (where appropriate).
- Ensuring client contact information is kept up to date and data is accurate.
- Managing expenses/company credit card and liaising with Accounts as appropriate.
- Assisting the team to work electronically and maintain a paperless environment.
- Working knowledge of our computer systems and packages e.g. Word, Excel and PowerPoint and bespoke DAC Beachcroft packages.
- Supporting on cost-saving initiatives such as cheaper travel options and encouraging team members to consider all travel options such as split tickets.
- Handle confidential information in line with the firms data security protocols.
Who you are
Previous Executive Assistant experience within a professional services environment is essential. You will have:
- Minimum of 5 GCSEs (including a grade C in English and Maths) or equivalent.
- A secretarial NVQ / Diploma or equivalent would be beneficial but is not essential.
- Advanced IT skills, particularly in Microsoft packages.
- Demonstrable ability to multitask and prioritise a full workload under pressure and the ability to work independently.
- Demonstrable experience of organising successful large events.
- An excellent eye for detail with a concern for quality and accuracy.
- Ability to communicate clearly and concisely orally and in writing.
- A client service-focused approach, interacting with clients in a professional manner at all times.
- Excellent planning and organisational skills, with the ability to apply project management skills to ensure delivery.
- Excellent all-round communication skills and the ability to engage effectively with different audiences at all levels.
- Team oriented approach and collaborative with a flexible, can do attitude.
- Ability to take accurate minutes and production of the same.
- Acting as first port of call/acting as representative on behalf of the firm with external clients, utilising a professional and competent telephone manner and assisting with queries where appropriate.
- Ability to work on own initiative and demonstrate pro-activity.
- Effective planning, prioritisation, organisation and time management skills.
What's in it for you?
- High levels of flexibility and a great work life balance - https://www.dacbeachcroft.com/en/Work-with-us/Whats-in-it-for-you
- A well-rounded remuneration package (which includes private medical insurance, income protection insurance and discounted gym membership, amongst many other benefits)
- Opportunities for growth and progression including professional funding
- In person and remote social events
- Opportunity to get involved in a range of Environmental, Social and Governance (ESG) activities
About DAC Beachcroft
We are a leading international legal business with over 3,000 colleagues and a diverse range of capabilities. We are market leaders in insurance, health and real estate but with a full-service offering, including growing Financial Services and Tech capabilities. We represent a wide range of clients – from household names to government departments and NHS bodies. We act for nearly all of the top-20 UK and global insurers, we're market leaders in the provision of strategic, commercial and regulatory advice to providers and commissioners in the health sector, and in real estate we advise all of the UK’s top-five housebuilders.
We are a fast-growing international business with offices around the globe. In addition to our 11 UK offices, we also have offices in Bogota, Buenos Aires, Dublin, Lima, Los Angeles, Hong Kong, Madrid, Mexico City, Milan, New York, Paris, Rome, Santiago de Chile, and Singapore plus a representative office in Miami and broad network of affiliations across the globe.
At DAC Beachcroft we are committed to and recognise the importance of equity, diversity and inclusion across the board, including and beyond the protected characteristics. We take decisions based solely on merit. We value, welcome and seek out people with different backgrounds and life experiences, perspectives, beliefs, ways of thinking and identities.
We are happy to talk flexible working with our Flex Forward scheme. We would encourage you to talk to us about our approach to flexible working during the hiring process if you would like to explore this further.
Note for Recruitment Agencies
DAC Beachcroft manages all vacancies via our in-house recruitment teams, prioritising direct sourcing and referrals. When external support is required, roles are released to selected agencies on our Preferred Supplier List (PSL).
Speculative CVs sent to any DAC Beachcroft employee without prior instruction from our recruitment teams (LLP and CSG) will not be accepted, and no fees will be payable.
For PSL queries, please contact: or
